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The Unicorn VA Myth Part 2


In the first part of our discussion, we unveiled the myth of the 'unicorn VA'—the search for a virtual assistant who can do it all. If you missed that blog you can find it here. As we discovered, this quest often sets unrealistic expectations and overlooks the power of specialization. Now, let’s explore how to effectively build and manage a specialized VA team that truly drives your business forward.




Building Your Specialized VA Team

  1. Assessment and Planning: Start by evaluating the specific needs of your business. Which tasks require expert attention? This might include Customer Service, bookkeeping, email management or day to day administrative tasks-to-.

  2. Focused Recruitment: Seek out VAs with proven expertise in these areas. Utilize platforms known for specialized talent such as Upwork and Fiver and consider the specific skills and experiences listed in profiles.

  3. Structured Onboarding: Once you've selected your specialized VAs, develop an onboarding process that introduces them to your business's tools, processes, and goals. This ensures everyone starts on the same page.

  4. Ongoing Training and Development: Encourage continuous learning within your team. This could be through online courses, workshops, or cross-training among your VAs.


Managing Your Team for Success

  1. Communication is Key: Regular check-ins and clear communication channels ensure projects stay on track and VAs feel supported.

  2. Leverage Collaboration Tools: Utilize project management software to organize tasks and maintain visibility across all team members. Asana and Click up are great tools for this.

  3. Recognize and Reward: Acknowledge the hard work and successes of your VAs. This can nurture a positive working environment and motivate your team.


Transitioning to a team of specialized virtual assistants requires thoughtful planning and management, but the payoff is immense. By focusing on the strengths of each team member, your business can achieve greater efficiency, innovation, and growth.


If you're looking to build a specialized VA team but aren't sure where to start, Admin Virtuosa is here to help. Let's partner to create a tailored VA strategy that aligns with your unique business goals. Book your free discovery call today.



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